Document management for nonprofit organizations is a challenging endeavor. Document volume can be high, and processes must be efficient to keep up with the needs of the staff. Document security is also an important consideration; sensitive information such as social security numbers or donor records should not get lost or stolen. With these challenges in mind, many nonprofits find that third-party solutions provide the best document management solutions available today.
Nonprofits’ records storage
When running a charity or nonprofit, keeping costs down is critical to maximizing the funds donated to your cause. Budgets are usually tight since to this. Therefore offsite records storage may be quite beneficial. You should utilize an offsite document storage facility rather than building paper files on site. Although there is some risk in this option, it has the potential to save you money and increase security.
Document Scanning
Document scanning may help you organize your documents and make them searchable. You may save space and time by combining file storage with document filing and retrieval. Instead of rummaging through huge filing cabinets for a piece of information, you may look it up on an indexed database using an non profit electronic document management system. This minimizes operational expenses by allowing you to work more efficiently.
Secure Destruction
Documents that are no longer valid must be disposed of properly as they become outdated. Document deletion guarantees the confidentiality of your sensitive information. This is especially important for keeping your nonprofit’s reputation because people’s perceptions of you are influenced by how trustworthy you are. A single data breach may be devastating since few businesses can bounce back from it.
Document Storage Solutions 